Procurement teams
Consolidate vendors and bring organizational purchasing under control
AFS Wholesale helps procurement directors, operations leaders, and controllers replace a patchwork of suppliers with one account for the facility, breakroom, office, and administrative categories they reorder most — with account pricing, custom catalogs, approvals, purchase orders, and reporting across every location.
Platform capabilities such as approval workflows, catalog assignment, and reporting depend on your Shopify plan and configuration and are confirmed during scoping.
Built for procurement and operations leaders
Procurement teams inherit fragmentation: dozens of vendors, inconsistent SKUs, off-contract buying, and little visibility across sites. AFS Wholesale gives you a single, controlled purchasing relationship for the everyday consumables your organization reorders — restroom and hand-hygiene supplies, cleaning chemicals and tools, waste and liners, breakroom, office, records, technology accessories, and furniture — so you can standardize what people buy and how they buy it.
This industry hub is for the people who own purchasing policy. If you want the platform mechanics in detail, see our procurement solutions page.
What procurement teams get
Vendor consolidation
One account replaces a scattered supplier list across facility and administrative categories.
SKU standardization
Agree on approved products so buyers reorder the same items every time.
Account & contract pricing
Approved accounts receive account and volume pricing on eligible catalogs.
Custom catalogs
Assign curated, approved product lists to roles, teams, or locations.
Approvals
Route orders through approvers before they are placed.
Purchase orders
Buy against POs and reconcile against invoices.
Invoices & terms
Net terms and invoices support cost tracking and AP workflows.
Substitutions
Managed substitutions keep orders moving when an equivalent is available.
Reporting & visibility
Review purchasing across accounts and locations, subject to plan and configuration.
Multi-location control
Company locations, buyers, and permissions keep purchasing organized.
Recurring & saved lists
Turn routine needs into saved lists for one-step reorder.
Fast reordering
Quick order by SKU speeds high-frequency purchasing.
Standardize SKUs and reduce maverick spend
Maverick spend — buying outside approved products and channels — drives up cost and erases visibility. AFS Wholesale helps you define a standardized list of approved SKUs for each category, then puts those items in front of buyers through custom catalogs and saved lists. When the approved item is the easy item to reorder, off-contract purchasing drops and your data stays clean.
Approvals and purchase orders add a second layer of control: orders can route through the right approver, and buying against a PO keeps spend tied to a budget line.
Substitution management
Supply gaps happen. Rather than let a backorder send a buyer off-contract, our team manages substitutions only where a comparable equivalent is available — so an order keeps moving with a like-for-like product instead of stalling or fragmenting to a new vendor. Where no suitable equivalent exists, we tell you rather than substitute blindly. Substitution preferences and rules are reviewed during scoping.
Commonly standardized consumables
Frequently reordered products appear here once a collection is assigned and catalog data is connected.
Reporting and visibility across accounts and locations
Consolidating vendors is only valuable if you can see the result. Depending on your Shopify plan and account configuration, procurement teams can review purchasing activity across buyers, accounts, and locations — supporting budget tracking, category analysis, and periodic supplier reviews. Available reporting views and data depend on the platform configuration set up during scoping.
Vendor consolidation and standardization checklist
- Inventory current vendors: list every supplier used across facility, breakroom, office, and administrative categories.
- Identify overlap: flag categories where multiple vendors supply the same or similar items.
- Define approved SKUs: agree on standardized products for each category to reduce variation.
- Build custom catalogs: assign approved product lists to roles, teams, or locations.
- Set approval rules: decide which orders route through an approver and at what thresholds.
- Establish PO and invoicing flow: align purchase orders and invoices with your AP process.
- Document substitution preferences: define when a like-for-like equivalent is acceptable.
- Map locations and buyers: set up company locations, buyer permissions, and reorder lists.
- Define reporting needs: decide the purchasing views your team reviews, subject to plan and configuration.
- Schedule a review cadence: revisit standardized lists and vendor performance periodically.
Procurement teams FAQ
How do you approach vendor consolidation?
Can we assign custom catalogs to different teams or locations?
How do approvals and purchase orders work?
What reporting can we get across locations?
What does onboarding look like?
Schedule a procurement consultation
Tell us about your locations, current vendors, and the categories you reorder. An AFS Wholesale account specialist will follow up to scope vendor consolidation, catalogs, approvals, and reporting for your team.